Research Administration

News & Upcoming Deadlines:

- General Updates:

- NSF Updates:

- NIH Updates:

  • NIH Grants Policy (revised Dec. 2022)
  • Summary of NIH Policy Changes
  • FY23 Salary Limitations
    • January 1, 2023 through September 30, 2023 (Executive Level II): $212,100
  • Changes to NIH Biosketch and Other Support accepted formats
    • PDF or SciENcv forms for biosketch
    • Other Support changes Effective January 25, 2022, NIH requires the following:
      • Supporting documentation, which includes copies of contracts/agreements specific to senior/key-personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources that are reported in Other Support. If the contracts/agreements are not in English, recipients must provide translated copies.
      • Immediate notification of undisclosed Other Support. When a recipient organization discovers that a PI or other Senior/Key personnel on an active NIH grant failed to disclose Other Support information outside of Just-in-Time or the RPPR, as applicable, the recipient must submit updated Other Support to the Grants Management Specialist named in the Notice of Award as soon as it becomes known.

Helpful Links:

Kuali Research Concur Access

GEOG Research Administrators

Your research coordinator is your main point of contact for sponsored projects and will communicate with ORA on your behalf. The Department of Geographical Sciences (DoGS) has five Research Coordinators to work with PI's, ORA and sponsors on cradle-to-grave grant administration.

  • Aaron Goldman
  • Anna C. Wood
  • Aynoor Ford
  • Kristi Edgerton-Conway
  • Mona Williams

Proposal Timeline (Updated 4/7/2020)

*In rare circumstances where you are unable to follow the guidelines detailed here, please contact your Research Coordinator as soon as possible to work with them to set up a plan for submission.

**This is the standard process for a proposal submission. The timeline may vary based on what is called for in the solicitation and the advice of your RC. 

Intranet
  • Carefully review RFP for specific requirements including scope, budget, and limitations for page length, type size, title length, and required supporting documents. If this is an unsolicited proposal, carefully discuss details including scope, budget and submission format with your program manager.
  • Begin outlining your work plan.
  • Identify collaborators and subcontractors.
  • Establish roles for project participants.
  • Inform RC of intention to submit via email. The link to the RFP or document may be provided. This allows the RC time to review the RFP and provide feedback as necessary for the development of the budget and research proposal. 
  • If you require HPC support or plan on buying computer equipment, please reach out to Anil or Geog Help to make sure you are budgeting for the appropriate costs. Your RC will be checking to make sure this included in your draft budget. Some proposals may require a quote. Starting this process in advance will allow Anil enough time to provide the right specifications and quote if needed. Note- Vivre will not approve any proposal that does not have Anil’s input for equipment larger than a laptop or desktop workstation. 
  • Access the department website which will have the most up-to-date templates for budgets, etc. It will also include checklist and templates for each agency that the department normally submits to. The website is will be updated in the near future. An update will be sent once it is complete. 
  • Compile budget (identify materials and equipment needed, number and effort levels of research team).
  • If this proposal will involve a subcontract to another organization- inform subcontractors that their complete proposal package (including budget, justification and institutional letter of support) must be completed, routed through their institution and officially signed by their organization before routing through UMD.
  • Provide the RC with the following information: title, period of performance dates, and UMD PI and Co-I’s. This will allow the RC to create the proposal in UMD’s proposal system, Kuali Research. All UMD senior personnel are required to certify the proposal in KR. 

Proposal Routing - Submission of all materials to your Research Coordinator including:

  • Final budget and justification
  • GEOG Routing Form completed and signed to answer all questions including the credit split. Note: we will be updating this form in the near future. We will send an update when it’s ready. 
  • Draft statement of work
  • Final subcontract materials
  • Letters of commitment, bios, current and pending support and other materials as needed
  • PI continues to finalize statement of work.
  • Budget and routed materials circulate from Geography to BSOS to ORA. PI and Research Coordinator maintain communication.
  • If proposal is to be submitted through NSPIRES or e-submission system, PI or PI's assistant enters required information.
  • Coordinate with collaborators and CO-I's as needed.

NSPIRES or other e-submission system proposals must be completed and released to ORA for review.

  • The PI and Research Coordinator continue to communicate with ORA during final review of proposal.
  • Please provide a cell phone# if you will not be on campus or unable to answer emails quickly. If you are on travel and are not available, please ensure that a Co-I is available to assist with any changes. 
  • Make any last minute changes or modifications to budget, justification, or digital proposal materials. These changes should only occur based on guidance from ORA. Any major proposal change may cause the proposal to be recalled in KR. The RC would then have to route again for approval. The PI or PI’s assistant will be responsible for making changes in Nspires or other e-submission system. 
  • Electronic proposals are submitted by ORA. A copy of the email confirmation and final proposal will be sent by ORA to the PI and RC for record keeping.